Contract Specialist with Department of HHS Fiscal

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. 

• Draft, revise, and finalize contracts, amendments, and related agreements using approved templates; route for review and signature.
• Prepare, distribute, and track vendors’ annual budget submissions; review for completeness and alignment with contract terms.
• Issue service authorizations to providers (mail and/or electronic); contact agencies and staff as needed and follow up on missing items.
• Monitor year-to-date contract payments; reconcile activity to the general ledger and resolve discrepancies with Finance and program staff.
• Monitor contract performance to ensure compliance with terms; escalate issues and recommend corrective actions.
• Coordinate and maintain the annual audit requirement roster; collect audit reports, track findings, and document follow-up and resolution.
• Lead or facilitate meetings with guidance from management to gather and review budgets, contract changes, researching provider statistics, and performance and compliance topics.
• Maintain accurate, organized, and up-to-date contract files, logs, and reports in accordance with records retention requirements.
• Regular and reliable attendance is an essential function; the position may require occasional work beyond the standard schedule to meet deadlines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent; Associates Degree in business, finance or related field is preferred.
• Three to five years of business or related work experience.
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

• Works independently with minimal direction, demonstrating strong organization, time management, and sound judgement; able to set priorities, meet deadlines, manage multiple tasks, maintain confidentiality, and adapt as needs arise.
• Demonstrates thorough attention to detail and high accuracy in data entry, document preparation, and reconciliation; able to analyze, summarize, and present data clearly through tables, charts, and written explanations.
• Mathematical skills sufficient to add, subtract, multiply, divide, and calculate decimals and percentages; ability to check and reconcile figures.
• Proficient with Microsoft Outlook, Word, and Excel; skilled in Excel functions including formulas, pivot tables, sorting, filtering, and conditional formatting.
• Experience with PDF tools (e.g., Adobe Acrobat & Kofax Power), electronic signature platforms (e.g., DocuSign), and enterprise resource planning systems (e.g., JD Edwards) or comparable systems.
• Ability to read, interpret, and apply contract documents and related materials, including amendments, exhibits, appendices, insurance certificates, licenses and certifications, affirmative action plans, program activity logs, invoices, authorization forms, bills, reports, budget sheets, policies and procedures, and applicable Wisconsin Statutes.
• Ability to prepare accurate, professional documents and reports, including contracts and amendments; purchase-of-service summaries; waiver and payment lists; compliance confirmation reports; contract services reports; inpatient statistics; and vouchers.
• Clear and professional communication skills, both verbally and in writing; collaborates effectively with provider agency staff; department leadership and staff; state personnel; Finance; Corporation Counsel; Risk Management; and auditors.

• Primarily office/administrative work using standard office equipment (computer, calculator, scanner, photocopier, printer, telephone).
• Work is largely sedentary with periodic standing, walking, reaching, pushing, pulling, lifting, moving, etc. up to 25 lbs while also file/document handling. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting:  https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information

Outagamie County Diversity Statement: 

Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive. We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities. We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities. We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement. We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained. Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.

OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.