Administrative Clerk - Clerk of Courts Department

Overview
Are you passionate about serving your community and eager to grow in a supportive environment? 

Join La Crosse County and take the next step in your career.

 
Embrace a full-time position with a work schedule that allows for work-life balance. We are committed to creating a supportive and inclusive work environment and offer the opportunity to become part of an organization that values all team members and respects diversity.
 
Employees in this position provide general clerical functions in the Clerk of Courts Office in the Consolidated Court System.  Employees are selected and supervised by the Clerk of Court or Supervising Deputy Clerk of Court, and work under moderate supervision once having gained experience on the job.

We offer:
A supportive, collaborative, inclusive, and diverse workforce.
Ample opportunities for career learning, development, and growth.
A culture of respect, teamwork, honesty, and integrity.
The chance to serve your community in a purposeful and meaningful way.
Flexibility with generous paid time-off benefits.
 
In addition, we provide excellent benefits, including:
The Wisconsin Retirement System
Great health insurance
Comprehensive dental coverage
Life insurance with disability options
Wage Range: $17.55 - $20.96
Essential Job Functions
Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply.

Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking. Demonstrates flexibility, acceptance of change and emotional intelligence.

Takes initiative and demonstrates the ability to think critically and strategically.

Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work. 

Demonstrates ability to build and maintain effective relationships.

Contributes positively to an inclusive workplace.
Performs a variety of general clerical functions, including typing, word processing, filing, answering phone, photocopying, taking messages, courteously handling inquiries from the public, attorneys and other agencies and referring to appropriate personnel.

Accurately inputs/accesses/retrieves information on a computerized system.

Handles incoming and outgoing correspondence.

Conducts record searches for information, as requested.

Opens and distributes mail to appropriate staff.

Validates active warrants on a monthly basis.

Enters court dates into bond program to send reminders of court hearings.

Keeps confidentiality of work-related matters.

Follows instructions from office personnel and works cooperatively and courteously with other office personnel in completing all duties of the Office of the Clerk of Courts.

Prepares documents for scanning by removing staples, assembling pages; then scans documents and destroys them.

Waits on counter handling inquiries from the public in a courteous fashion.

Photocopies criminal/traffic files when requests are received.

Receives payments and fees and balances cash drawer.

Enters payments and related information in the CCAP court system database.

Checks monthly payments regarding fines.

Processes paperwork to suspend licenses and issues warrants as necessary.

If primarily assigned to Bonds & Fees duties: Receipts bonds and fees, fines and forfeitures and runs end-of-day tapes. Dockets information on computerized system which involves recording all legal documents and court minutes. Assists Account clerk, balances daily receipts. Checks monthly payments regarding fines.

If primarily assigned to Jury Clerk duties: Summons jurors through written communication, prepares questionnaires and juror lists, assists court during jury selection process.

Knowledge, Skills and Abilities
Considerable knowledge of modern office methods and procedures and of business English and spelling.
Ability to operate general office equipment such as typewriter, copying machines, calculators, etc.
Ability to make simple computations either manually or by machine.
Ability to perform clerical operations; understand and carry out oral and written instructions of specific nature.
Ability to read, write, add and subtract.
Ability to deal the public and to establish good working relationships with associated agencies, County officials and other employees.
Ability to work with confidential records and keep confidentiality.
Ability to use independent judgment in carrying out assigned tasks.
Ability to input, access and retrieve data on a computerized system.
Ability to keep a variety of records.
Training, Experience and Other Requirements
Graduation from an accredited high school or GED, with training in business courses such as typing, bookkeeping and office practices.
Preference for advanced training and/or Associate Degree in clerical, legal secretary or computer functions.
Minimum of one year of general office experience.
Preference for individuals with experience as legal secretary.
Preference for experience using Consolidated Court Automation Programs (CCAP) e-filing system.
May consider other relevant combination of training and experience.
Must be bondable for positions requiring handling of money.